International Travel

International Travel for UM Business

Faculty, staff, and students traveling to a foreign country for purposes related to their employment or academic fulfillment with the University must comply with University of Miami International Travel Policy. For your ease, we have created an easy to use checklist for international travel:

  1. The authorization process should be initiated atleast two (2) weeks in advance of the expected departure. Traveler should not incur travel expenses until the travel is authorized.
  2. Please check your destination country or regions within countries on the U.S Department of State Travel Advisories. Travel to the countries or regions within countries, which are listed on the U.S. Department of State Travel Advisories as level 3 or 4 require the approval of the Dean/Departmental Vice President, the Vice President for Hemispheric and Global Affairs, and the Provost. Please see "Travel Restrictions" below, to see further steps associated with level 3 & 4 travel.
  3. Once the travel approval is received, please proceed with booking your air travel and lodging through The University of Miami Travel Portal or through a Travel Incorporated Agent. It is highly encouraged to book travel for UM faculty & staff by using the UM Travel Card.
  4. Register any hotel or car rental itinerary not booked through The University of Miami Travel Portal with International SOS (itineraries made through The Travel Portal, are automatically shared with International SOS) and print a copy of the UM Travel Assistance Card as well as download their app. This card contains the membership number, emergency contacts and additional information at a glance. Please note that if you book with the University of Miami Travel Portal and have previously registered with International SOS, your itinerary will automatically be registered
  5. Refer to the University's Export Control Compliance website and travel safety tips prior to your travel for additional travel information.
  6. Refer to the University's Travel and Business Expense Reimbursements policies for information on expense reports, per diem rates, and more.

About: Booking Travel

Travel Restrictions

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  • Level 3 & Level 4

    Level 3 Orange: Reconsider Travel
    Level 4 Red: Do Not Travel

    If traveling to a destination that is level 3 or 4, please continue with the following steps:

    1. Faculty, Staff or Student must complete their appropriate Travel Authorization Form which is found in the Risk Management website.
    2. Submit the Travel Authorization Form to the traveler's departmental Dean, Vice President or School Officer for initial travel authorization.
    3. Once approved, Travel Authorization forms are then submitted to the Office of Study Abroad located at Dooly Memorial Classroom Building, Suite 125.
    4. Office of Study Abroad will review the requests and assemble all relevant supporting documents.
    5. Office of Study Abroad will provide their recommendation on the travel and forward the form and all relevant supporting documents to the Vice President for Hemispheric and Global Affairs.
    6. Vice President for Hemispheric and Global Affairs reviews the request, provides recommendation(s) for approval, approval with conditions, or rejection and forwards the form to the Provost.
    7. Provost, after consultation with Vice President of Hemispheric and Global Affairs, issues the approval, approval with conditions, or rejection.
    8. Vice President of Hemispheric and Global Affairs will communicate the decision above with the traveler.

     

More Information

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