International Travel

International Travel for UM Business

Faculty, staff, and students traveling to a foreign country for purposes related to their employment or academic fulfillment with the University must comply with University of Miami International Travel Policy. For your ease, we have created an easy to use checklist for international travel:

  1. The authorization process should be initiated atleast two (2) weeks in advance of the expected departure. Traveler should not incur travel expenses until the travel is authorized.

  2. Please check your destination country or regions within countries on the U.S Department of State Travel Advisories. Travel to the countries or regions within countries, which are listed on the U.S. Department of State Travel Advisories as level 3 or 4 require the approval of the Assistant Dean and Director of Study Abroad and the Provost for the Academy & Students or the Office of Faculty Affairs, as the delegate for the Dean and Chief Academic Officer for MSOM/UHealth. Please see tab Level 3 & Level 4 for further information.

  3. Once travel approvals are received, please proceed with booking your air travel through the University of Miami Travel Portal or through a Travel Incorporated Agent. It is highly encouraged to book travel for UM faculty & staff by using the UM Travel Card.

  4. Register any hotel or car rental itinerary not booked through The University of Miami Travel Portal with International SOS (itineraries made through The Travel Portal, are automatically shared with International SOS) and print a copy of the UM Travel Assistance Card as well as download their app. This card contains the membership number, emergency contacts and additional information at a glance. Please note that if you book with the University of Miami Travel Portal and have previously registered with International SOS, your itinerary will automatically be registered.

  5. Traveler must refer to the University’s Export Control Compliance Website, prior to their travel for additional travel information.

  6. Refer to the University's Travel and Business Expense Reimbursements policies for information on expense reports, per diem rates, and more.

Travel Restrictions

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  • Level 3 & Level 4

    Level 3 Orange: Reconsider Travel
    Level 4 Red: Do Not Travel

    If traveling to a destination that is level 3 or 4, please continue with the following steps:

    1. Faculty, Staff or Student must complete their appropriate Travel Authorization Form which is found in the Risk Management website.
    2. This form is first submitted to the traveler’s departmental Chair, Dean, Vice President or immediate Supervisor for initial travel authorization.
    3. Travel Authorization forms for the Academy are submitted to the Office of Study Abroad by email at studyabroad@miami.edu. Travel Authorization forms for the MSOM/UHealth are submitted to the Office of Faculty Affairs, as the delegate for the Dean and Chief Academic Officer for MSOM by email at MSOMFacultyTravelRequests@med.miami.edu.
    4. The office of Study Abroad or Faculty Affairs as a delegate to the Dean, in consultation with Risk Management, will review the requests and provide the recommendation for travel (approval, approval with conditions, or rejection).

More Information

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