GROUP TRAVEL:
Airlines:
Group travel is defined when 10 or more people are all traveling together and must be booked in the same reservation. This is called "Blocked Space." This may require additional logistics. In addition to group travel, University hosted events may have unique travel needs. Groups can also travel to one location, but from different parts of the country and could have a University of Miami Travel Arranger. This could include both University employees and guests.
In order to assess your group or event airline needs, please complete and submit the Higher Education Travel Request Form. Once submitted, please allow 48 hours for processing. Travelers may contact Karen Vetter at kvetter@worldtravelinc.com, with any questions regarding the status of their request.
Hotels:
Single-room hotel reservations can be booked through the Travel Portal at any time. If you need multiple rooms for multiple travelers, it is suggested to book directly through a live World Travel agent via phone at 888-206-6044 (calling from outside U.S.: 610-695-6080) or email at UMiami@worldtravelinc.com. Please note: Hotel corporate rates are based on reservations for less than 10 individuals. When booking for groups of 10 or more, this qualifies as a group reservation/room block where employees are responsible for contacting hotels directly to contract prices for groups.
NON-EMPLOYEES/NON-STUDENTS:
University employees and students have access to book for non-employees or students through a live World Travel agent via phone at 888-206-6044 (calling from outside U.S.: 610-695-6080) or email at UMiami@worldtravelinc.com. Please note: Hotel corporate rates are based on reservations for less than 10 individuals. When booking for groups of 10 or more, this qualifies as a group reservation/room block where employees are responsible for contacting hotels directly to contract prices for groups. Please note, that this option should be used only if the non-employee/non-student travel expenses will be covered by the University.
If your current process requires that a non-employee/non-student makes their own travel arrangements, they have the following option:
Individuals can contact a a live World Travel agent via phone at 888-206-6044 (calling from outside U.S.: 610-695-6080) or email at UMiami@worldtravelinc.com. The traveler must inform the agents that they are booking as GUEST. Traveler must identify a current employee or student to book under. This employee or student must have an active travel profile, and will be identified as the Travel Assistant on the reservation.
PLEASE NOTE: World Travel Agency fees will apply for Companion and Leisure travel reservations made through the Travel Portal. UM employees and students can make leisure car rental and hotel reservations with no additional agency fees by using Deem.
