Car Rental Discounts & Programs

The Department of Travel Management has partnered with the car rental agencies below to provide the University of Miami with discounted rates for University business or personal travel. To secure discounted rates, please book through the Travel Portal.

About: Booking Travel

To receive discounts, you may be asked to show proof that you are a UM employee or student.

Avis/Budget

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  • Discounts and Offers

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    The University of Miami Avis/Budget rates are brought to you by the State of Florida. Please see below for more information.

    Rates:

    • Click here to see rates.
    • The University of Miami Travel Portal is optimized for business travel car rentals, and so, not all car types may be available. If you need a car type that is provided in Florida State's contract, but do not see in the portal, please contact Travel Management at travel@miami.edu
    • Select out-of-state city surcharges may apply.
       

    Program benefits include:

    • All rates include unlimited mileage and roadside assistance. Liability coverage and loss damage waiver are included in the rates for business use only.
    • Business and personal associates of the renter are automatically can be included as additional drivers at no additional charge; however, personal associates cannot be the renter. 
    • Email status.match@avisbudget.com with your current rental status and Avis will match it.

  • Leisure

    The University of Miami Avis/Budget contracted rates are extended for leisure travel to employees ONLY. Reservations can be made directly on the University of Miami Travel Portal or through a Travel Incorporated agent by selecting "Leisure" during booking.

    Avis/Budget rates are not eligible for student leisure travel. 

  • Students

    Florida Contracted Rates:

    Avis/Budget Florida contracted rates are only available to students if the student is traveling on behalf of the University. Student will need to provide a letter of introduction on UM letterhead, stating they are traveling on behalf of the school, have the student’s name, the reservation #, and days approved for travel.

    To Book:
    Employee or student must make the booking on The University of Miami Travel Portal.

    Avis (Not Florida Contracted Rates):

    The University of Miami has contracted a discount of up to 25% off through SparkFly for students when booking directly through Avis. Drivers may be asked for proof of relations to the University during booking or pick up. 

    To Book:
    Visit https://bit.ly/2CHoecp or call 1-800-633-3469 and use code AWD #S829800

  • UM Visitors

    Florida Contracted Rates:

    Avis/Budget Florida contracted rates are only available to UM visitors if booked for and paid for by the University of Miami. Driver will need to provide a letter of introduction on UM letterhead, stating they are traveling on behalf of the school, have the driver’s name, the reservation #, and days approved for travel.

    To Book:
    Employee or student must make the booking on The University of Miami Travel Portal.

    Avis (Not Florida Contracted Rates):

    The University of Miami has contracted a discount of up to 25% off through SparkFly for UM visitors when booking directly through Avis. Drivers may be asked for proof of relations to the University during booking or pick up. 

    To Book:
    Visit https://bit.ly/2CHoecp or call 1-800-633-3469 and use code AWD #S829800

     

  • Truck Rentals

    Truck Rentals: Truck rentals cannot be booked through the University of Miami Travel Portal. Please contact Avis/Budget directly at 800-338-8211 for rates and bookings and reference Rate Codes:

    Avis:
    Business:A113400
    Leisure: S954700

    Budget:
    Business: T417600
    Leisure: T118900

    Truck rentals do not include unlimited mileage, roadside assistance or liability coverage and loss damage waiver.

  • Terms and Conditions

    Terms and Conditions:

    • Minimum age requirements:
      • Business Use: The minimum age requirement for business use rentals is 18 for all car classes except passenger vans. Passenger vans accommodating 12 to 15 passengers have a minimum age requirement of 21. Avis/Budget will not assess underage fees to any business use rental.
      • Leisure Use: The minimum age requirement for leisure use rentals is 18 for all car classes except passenger vans. Passenger vans accommodating 12 to 15 passengers have a minimum age requirement of 25. Avis/Budget will assess underage fees to any leisure use rental if the renter is between the ages of 18 and 24.

Enterprise-National

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  • Discounts and Offers

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    Rates:

    • Click here to see rates.
    • The University of Miami Travel Portal is optimized for business travel car rentals, and so, not all car types may be available. If you need a car type shown on rate sheet, but do not see in the portal, please contact Travel Management at travel@miami.edu

    Program Highlights:

    • All rates include unlimited mileage. Liability coverage and loss damage waiver are included in the rates for business use.
    • City surcharges may apply.
    • One-way drop off fees apply.
    • Additional driver and young driver fees waved.
    • Program includes International discounts. International locations provide the coverage included within each country’s rate structure. Employees/students reserving International travel for business are responsible for calling the car rental company directly to confirm what insurance and liability is included, and confirm that they comply with Risk Management requirements. Discounts may vary, visit enterprise.com or nationalcar.com for a comprehensive list of countries and individual locations. 
    • Enroll in the Emerald Club and make sure to add the account to your University of Miami Travel Portal profile for perks such as skip the line at pick-up.

  • Leisure

    The University of Miami Enterprise contracted rates are extended for leisure travel to employees and students, leisure rates are 5% off with Enterprise and 10% off with National. Rates do not include liability coverage and loss damage waiver as they do in Business. Reservations can be made directly on the University of Miami Travel Portal or through a Travel Incorporated agent by selecting "Leisure" during booking.

  • UM Visitors

    Buisness:

    Enterprise/National business contracted rates are only available to UM visitors and affiliates if booked for and paid for by the University of Miami. Driver will need to provide a letter of introduction on UM letterhead, stating they are traveling on behalf of the school, have the driver’s name, the reservation #, and days approved for travel.

    To Book:
    Employee or student must make the booking on The University of Miami Travel Portal.

    Leisure: 

    The University of Miami has contracted a discount of 5% off with Enterprise and a 10% off with National. Benefits include waived additional driver fees.

    To Book for UM visitors/affiliates:
    Visit https://elink.enterprise.com/en/20/12/um-visitors-affiliates.html

  • Truck Rentals

    Truck Rentals: Program incorporates nationwide truck rates for our extensive fleet of cargo vans and commercial trucks. Rates are inclusive of Liability insurance with Split limits of 100/300/50. As well as Damage waiver insurance with a $1000 deductible.

    Truck rentals discounts are only availabel for business. To rent trucks, please click here.

    Rental code: NA41126

Hertz

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  • Discounts and Offers

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    Save up to 20% off the base rate of rentals.

  • Leisure

    The University of Miami Hertz contracted rates are extended for leisure travel to employees and students. Reservations can be made directly on the University of Miami Travel Portal or through a Travel Incorporated agent by selecting "Leisure" during booking.

  • UM Visitors

    The University of Miami Hertz contracted rates are applicable for UM visitors. Drivers may be asked for proof of relations to the University during booking or pick up.

    To Book:
    Visit https://bit.ly/2SLnIiY or call 1-800-654-2210 and use CDP #2097662

Car Rental Information

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  • Reporting an Accident

    Any employee involved in an accident, while driving a vehicle rented for University business, must immediately report the accident to the rental agency as well as UM Risk Management at (305) 284-3163. The accident must be reported regardless of who is at fault.

  • Insurance

    The University requires all car rentals for the purpose of business travel, be insured. Some University contracted car rental rates may be inclusive of insurance when renting in the United States and Puerto Rico. It is the traveler’s sole responsibility to confirm if rates include the required insurance, if not, travelers must purchase CDW/LDW (collision damage waiver/loss damage waiver) and basic liability insurance. Rental Insurance cannot be purchase through the University Travel Portal or Travel Agent, the traveler must purchase it at the time of pick-up or by contacting the car rental company.

    The Traveler is responsible for purchasing insurance for vehicles rented for personal or leisure use. When renting for personal/leisure use the renter assumes responsibility for all loss or damage done to the rental vehicle, up to and included the full value of the rental vehicle, regardless of fault.