Car Rental Discounts & Programs

All drivers renting for a University of Miami business purpose (employees, students, or guests) must complete the MVR process prior to renting their vehicle in order to comply with the Auto Fleet Policy.

MVR Process: 

1. Complete MVR Form and return with a copy of Driver’s License to riskmanagement@miami.edu
2. Drivers will be required to complete a driver safety course which will be provided by Risk Management upon the completion of the MVR Process. This course must be completed prior to operating any University affiliated vehicles.
3. Risk Management will provide authorization letter upon the completion of driver safety course.
4. Please allow 3 – 5 days business days for processing. 

Any employee involved in an accident, while driving a vehicle rented for University business, must immediately report the accident to the rental agency as well as UM Risk Management at (305) 284-3163. The accident must be reported regardless of who is at fault.

The University requires all car rentals for the purpose of business travel, be insured. Some University contracted car rental rates may be inclusive of insurance when renting in the United States and Puerto Rico. It is the traveler’s sole responsibility to confirm if rates (both domestic and international) include the required insurance, if not, travelers must purchase CDW/LDW (collision damage waiver/loss damage waiver) and basic liability insurance. Rental Insurance cannot be purchase through the University Travel Portal or Travel Agent, the traveler must purchase it at the time of pick-up or by contacting the car rental company.

Domestic car rental reservations for drivers between the age of 18-21 and students should be reserved with Avis/Budget. Age restrictions may vary across several vendors for International travel. Please contact the car rental company directly to inquire age requirements. You may contact Travel Management at Travel@miami.edu for questions relating to contracted rates.

The University of Miami Avis/Budget contracted rates are extended for leisure travel to employees ONLY. Reservations can be made directly on the University of Miami Travel Portal or through a Travel Incorporated agent by selecting "Leisure" during booking. 

Avis/Budget rates are not eligible for student leisure travel and they do not include liability coverage and loss damage waiver as they do in Business. 

Business:

Avis/Budget Florida contracted rates are only available to students if the student is traveling on behalf of the University. Student will need to provide a letter of introduction on UM letterhead, stating they are traveling on behalf of the school, have the student’s name, the reservation #, and days approved for travel. Letter will be provided by the Department of Risk Management after MVR Approval.

To Book:
Employee or student must make the booking on The University of Miami Travel Portal.

Leisure:

The University of Miami has contracted a discount of up to 25% off through SparkFly for students when booking directly through Avis. Drivers may be asked for proof of affiliation to the University during booking or pick up, and age restrictions may apply. 

To Book:
Visit https://bit.ly/2CHoecp or call 1-800-633-3469 and use code AWD #S829800

Business:

Avis/Budget Florida contracted rates are only available to UM visitors if booked for and paid for by the University of Miami. Driver will need to provide a letter of introduction on UM letterhead, stating they are traveling on behalf of the school, have the driver’s name, the reservation #, and days approved for travel. Letter will be provided by the Department of Risk Management after MVR Approval.

To Book:
Employee or student must make the booking on The University of Miami Travel Portal.

Leisure:

The University of Miami has contracted a discount of up to 25% off through SparkFly for UM visitors when booking directly through Avis. Drivers may be asked for proof of affiliation to the University during booking or pick up, and age restrictions may apply.

To Book:
Visit https://bit.ly/2CHoecp or call 1-800-633-3469 and use code AWD #S829800

Van Rentals: Van of 12 passangers or more cannot be booked through the University of Miami Travel Portal. All vans 12 passangers or more rented for business, must be approved by Risk Management prior to reserving. Book via Avis/Budget or by contacting 800-338-8211. 

Avis:
Business: B133484
Leisure: S954700 (Employees ONLY)

Budget:
Business: T137200
Leisure: T118900 (Employees ONLY)

Passenger vans accommodating 12 to 15 passengers have a minimum age requirement of 21. Avis/Budget will not assess underage fees to any business use rental.

Truck Rentals: Reservation is required by calling (888) 633-3875 or request by email to BTR-Commercial@avisbudget.com and providing account information. Rates apply to truck rental and mileage only and may not be combined with any other discounted rate or promotional offer. Rates do not include taxes, surcharges, fees, refueling, and optional items are extra.

DOWNLOAD Business Instructions

DOWNLOAD Leisure Instructions (Employees ONLY)

Terms and Conditions:

• Personal reward points are not available when using the Florida State contracted pricing.
• Minimum age requirements:
  • Business Use: The minimum age requirement for business use rentals is 18 for all car classes except passenger vans. Passenger vans accommodating 12 to 15 passengers have a minimum age requirement of 21. Avis/Budget will not assess underage fees to any business use rental.
  • Leisure Use: The minimum age requirement for leisure use rentals is 18 for all car classes except passenger vans. Passenger vans accommodating 12 to 15 passengers have a minimum age requirement of 25. Avis/Budget will assess underage fees to any leisure use rental if the renter is between the ages of 18 and 24.

The University of Miami Enterprise contracted rates are extended for leisure travel to employees and students, leisure rates are 5% off with Enterprise and 10% off with National. Rates do not include liability coverage and loss damage waiver as they do in Business. Reservations can be made directly on the University of Miami Travel Portal or through a Travel Incorporated agent by selecting "Leisure" during booking.

Business:

Enterprise/National business contracted rates should not be used by students for domestic business travel. For International travel, employee or student must make the booking on The University of Miami Travel Portal.

Leisure: 

The University of Miami Enterprise contracted rates are extended for leisure travel to employees and students, leisure rates are 5% off with Enterprise and 10% off with National. Rates do not include liability coverage and loss damage waiver as they do in Business. Reservations can be made directly on the University of Miami Travel Portal or through a Travel Incorporated agent by selecting "Leisure" during booking.

Business:

Enterprise/National business contracted rates are only available to UM visitors and affiliates if booked for and paid for by the University of Miami. Driver will need to provide a letter of introduction on UM letterhead, stating they are traveling on behalf of the school, have the driver’s name, the reservation #, and days approved for travel. Letter will be provided by the Department of Risk Management after MVR Approval.

To Book:
Employee or student must make the booking on The University of Miami Travel Portal.

Leisure: 

The University of Miami has contracted a discount of 5% off with Enterprise and a 10% off with National. Benefits include waived additional driver fees.

To Book for UM visitors/affiliates:
Visit https://elink.enterprise.com/en/20/12/um-visitors-affiliates.html

Truck Rentals: Program incorporates nationwide truck rates for our extensive fleet of cargo vans and commercial trucks. Rates are inclusive of Liability insurance with Split limits of 100/300/50. As well as Damage waiver insurance with a $1000 deductible. Vans of 12 passangers or more cannot be booked through the University of Miami Travel Portal. All vans 12 passangers or more rented for business, must be approved by Risk Management prior to reserving.

Truck rentals discounts are only available for business. To rent trucks, please click here.

Rental code: NA41126

The University of Miami Hertz contracted rates are extended for leisure travel to employees and students. Reservations can be made directly on the University of Miami Travel Portal or through a Travel Incorporated agent by selecting "Leisure" during booking.

Business:

Hertz business contracted rates should not be used by students for domestic business travel. For International travel, employee or student must make the booking on The University of Miami Travel Portal.

Leisure:

The University of Miami Hertz contracted rates are extended for leisure travel to students. Reservations can be made directly on the University of Miami Travel Portal or through a Travel Incorporated agent by selecting "Leisure" during booking.

Business:

Hertz business contracted rates are available to UM visitors. Employee or student can make the booking on The University of Miami Travel Portal or visitor may use the leisure instructions to make their own booking. 

Leisure: 

The University of Miami Hertz contracted rates are applicable for UM visitors. Drivers may be asked for proof of affiliation to the University during booking or pick up.