Car Rental Discounts & Programs

Student drivers renting for a University of Miami business purpose must complete the MVR process prior to renting their vehicle in order to comply with the Auto Fleet Policy.

MVR Process: 

1. Submit an MVR by logging into Workday and type "Create request" in the search bar. Select "Motor Vehicle Request Form" to begin the process. 
2. Drivers will be required to complete a driver safety course which will be provided by Risk Management upon the completion of the MVR Process. This course must be completed prior to operating any University affiliated vehicles.
3. Risk Management will provide an authorization letter upon the completion of the driver safety course.
4. Please allow 3-5 days business days for processing. 

Any employee involved in an accident, while driving a vehicle rented for University business, must immediately report the accident to the rental agency as well as UM Risk Management at 305-284-3163. The accident must be reported regardless of who is at fault.

Important Car Rental Information

Insurance: Travelers must purchase collision damage waiver (CDW) / loss damage waiver (LDW) and basic liability insurance if the insurance is not included in your rental, when booking for a business purpose. This may already be included in some University contracted rates. For more information on University contracted car rental rates, see below. Please note, if booking a rate where this is not included, drivers are required to purchase at the time of pick-up or by contacting the car rental company directly.

Guest Bookings: Some University of Miami contracted rates may have strict policies for non-employee rentals. Please see below to confirm if there are any restrictions for non-employees. Cane ID may be requested at time of pick-up.

Rental Insurance cannot be purchased through the University's Travel Portal or a World Travel Agent. The traveler must purchase it at the time of pick-up or by contacting the car rental company.

Domestic car rental reservations for drivers between the age of 18-21 and students should be reserved with Avis/Budget. Age restrictions may vary across several vendors for international travel. Please contact the car rental company directly to inquire about age requirements.

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The University of Miami Avis/Budget rates are brought to you by the State of Florida. Please see below for more information.

Rates:

Review rates.

Select out-of-state city surcharges and airport pick-up location fees may apply.

Program benefits include:

Collision/Loss Damage Waiver (LDW) and Additional Liability Insurance (ALI) are included in the rates for business use.

Business and personal associates of the renter can be included as additional drivers at no additional charge; however, personal associates cannot be the renter.  

Minimum age requirements:

Business Use: The minimum age requirement for business use rentals is 18 for all car classes except passenger vans. Passenger vans accommodating 12 to 15 passengers have a minimum age requirement of 21. Avis/Budget will not assess underage fees to any business use rental.

If Cars Are Not Available:

If the University of Miami portal shows no cars available for Avis or Budget, travelers can send an email to the Help Desk (floridahelp@avisbudget.com) and provide the following:

With this information, the Help Desk may be able to reserve with our discounted rates.

• Most convenient rental location
• Rental date and time
• Return location if different
• Return date and time
• Size car needed
• University of Miami
• Is the travel for official business travel, or leisure personal travel

The University of Miami Avis/Budget contracted rates are extended for leisure travel to full-time employees ONLY. Avis/Budget rates are not eligible for student leisure travel. Rental Liability and Loss insurance is NOT included for leisure rentals. The traveler must purchase it at the time of pick-up or by contacting the car rental company.

To receive discounts, you may be asked to show proof that you are a UM employee. Be prepared to show your UM ID.

Minimum age requirements:

Leisure Use (employees only): The minimum age requirement for leisure use rentals is 18 for all car classes except passenger vans. Passenger vans accommodating 12 to 15 passengers have a minimum age requirement of 25. Avis/Budget will assess underage fees to any leisure use rental if the renter is between the ages of 18 and 24.

Leisure reservations can be made directly on the Deem Portal or with Avis/Budget directly.

Book with Avis/Budget Directly

UM employees may book leisure rentals with Avis or Budget by using the links below.

To book a vehicle with Avis:

Visit https://www.avis.com/en/home or call 1-800-633-3469. Use discount code D203100

To book a vehicle with Budget: 

Visit https://www.budget.com/en/home or call 1-800-218-7992. Use discount code: F002000

Business:

Avis/Budget Florida contracted rates are only available to students if the student is traveling on behalf of the University. Students will need to provide a letter of introduction on UM letterhead, stating they are traveling on behalf of the school. The letter must have the student’s name, the reservation number, and days approved for travel. Letter will be provided by the Department of Risk Management after MVR Approval.

To book:

Students must make the booking on the University of Miami Travel Portal or by contacting a World Travel agent directly.

World Travel Designated Agent Team
Toll Free: 888-206-6044 (inside the U.S.)
Direct: 610-695-6080 (outside the U.S.)
Email: UMiami@worldtravelinc.com

Business:

Avis/Budget Florida contracted rates are also available for UM departments who wish to book car rentals for visitors to the University. These rentals must be paid for by the University of Miami. Driver will need to provide a letter of introduction on UM letterhead, stating they are traveling on behalf of the school, have the driver’s name, the reservation number, and days approved for travel. Letter will be provided by the Department of Risk Management after MVR Approval.

To book:

UM departments must make the booking on the University of Miami Travel Portal or by contacting a World Travel Agent. 

World Travel Designated Agent Team
Toll Free: 888-206-6044 (inside the U.S.)
Direct: 610-695-6080 (outside the U.S.)
Email: UMiami@worldtravelinc.com

Van Rentals: Van of 12 passengers or more cannot be booked through the University of Miami Travel Portal. All vans 12 passengers or more rented for business, must be approved by Risk Management prior to reserving. Book online at Avis/Budget. 

Passenger vans accommodating 12 to 15 passengers have a minimum age requirement of 21 for business. Avis/Budget will not assess underage fees to any business use rental.

Truck Rentals: Reservation is required by calling (888) 633-3875 or request by email to BTR-Commercial@avisbudget.com and providing account information. Rates apply to truck rental and mileage only and may not be combined with any other discounted rate or promotional offer. Rates do not include taxes, surcharges, fees, refueling, and optional items are extra.

DOWNLOAD Business Instructions

DOWNLOAD Leisure Instructions (Employees ONLY)

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Program benefits include:

• All vehicle classes include unlimited mileage.
• Liability coverage and loss damage waiver are included in the rates for business use.
• Additional driver and young driver fees waived.
• Enroll in the Emerald Club and make sure to add the account to your University of Miami Travel Portal profile for perks such as skip the line at pick-up.

If Cars Are Not Available:

If the University of Miami portal shows no cars available for Enterprise or Nationals, travelers can send an email to Christina.Gonzalez@em.com. Please include the following in all reservation requests: 

• Account Number: FL41055
• Billing Number if Applicable
• Renter information or Loyalty number
• Prefer to rent with Enterprise or National?
• Airport code for pick up and return (unless picking up locally then send zip code)
• Vehicle size
• Any special requests?
• IATA number to provide credit to if applicable  

The University of Miami’s contracted rates with Enterprise are extended for Leisure travel to employees and students. Rental Liability and Loss insurance is NOT included in rates for Leisure rentals. Renter is responsible for purchasing insurance separately.

To receive discounts, you may be asked to show proof that you are a UM employee or student. Be prepared to show your UM ID.

Leisure reservations can be made directly on the Deem Portal, or with Enterprise/National directly.

Book with Enterprise/National Directly
Benefits include waived additional driver fees. Rental Liability and Loss insurance is NOT included in rates for Leisure rentals. Renter is responsible for purchasing insurance separately. 

To book a vehicle online:
Visit https://www.enterprise.com/en/home.html 
Use Corporate Code: NA41127

Business:
Enterprise/National business contracted rates should not be used by students for domestic business travel. For International travel, employee or student must make the booking on The University of Miami Travel Portal.

Leisure:
The University of Miami’s contracted rates with Enterprise are extended for Leisure travel to employees and students. Rental Liability and Loss insurance is NOT included in rates for Leisure rentals. Renter is responsible for purchasing insurance separately. Leisure reservations can be made directly on the Deem Portal, or with Enterprise/National directly.

Book with Enterprise/National Directly

To book a vehicle:
Visit https://www.enterprise.com/en/home.html, Corporate Code NA41127.

Business:

Enterprise/National business contracted rates are only available to UM visitors and affiliates if booked for and paid for by the University of Miami. Driver will need to provide a letter of introduction on UM letterhead, stating they are traveling on behalf of the school, have the driver’s name, the reservation #, and days approved for travel. Letter will be provided by the Department of Risk Management after MVR Approval.

To book:

Employee or student must make the booking on The University of Miami Travel Portal.

Leisure:

To book for UM visitors/affiliates:
Visit https://elink.enterprise.com/en/20/12/um-visitors-affiliates.html

Rental Liability and Loss insurance is NOT included in rates for Leisure rentals. Renter is responsible for purchasing insurance separately.

Truck Rentals: Program incorporates nationwide truck rates for our extensive fleet of cargo vans and commercial trucks. Rates are inclusive of Liability insurance with Split limits of 100/300/50. As well as Damage waiver insurance with a $1000 deductible. Vans of 12 passangers or more cannot be booked through the University of Miami Travel Portal. All vans 12 passangers or more rented for business, must be approved by Risk Management prior to reserving.

Truck rentals discounts are only available for business. To rent trucks, please click here.

Rental code: NA41126

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The University of Miami’s contracted rates with Hertz are extended for business travel only. Reservations can be made directly on the Travel Portal, with a World Travel live agent or by booking directly with Hertz.

Corporate Rates are subject to vehicle availability and may require a guaranteed reservation. Corporate Rates may not be available during periods of peak demand.

Program benefits include:

• Loss Damage Waiver (LDW) included on business rentals in Continental U.S. applies on all rates except Tour Rates, Insurance Replacement Rates and Dealer Service Loaner Rates.

 Minimum age requirements:

• Minimum rental age is 18 on Business Rentals and 20 on Leisure Rentals without an age differential charge. Applies in all 50 states except Alabama and Nebraska where the minimum rental age is 19.

Renters may be asked for proof of affiliation with The University of Miami at the time of booking or vehicle pickup. 

To book a vehicle:

Visit www.hertz.com/miami or call 1-800-654-2210.

Leisure reservations can be made directly on the Deem Portal.

To receive discounts, you may be asked to show proof that you are a UM employee or student. Be prepared to show your UM ID.

Business:

Hertz business contracted rates should not be used by students for domestic business travel. For International travel, employee or student must make the booking on The University of Miami Travel Portal.

Business:

For business rentals, fellow employees, and business associates (individuals who have business dealings with the renter even though they are not employed by the company), are Authorized Operators. They are not required to complete an additional form, be present at the time of rental or pay an additional fee.

UM Departments may make reservations on behalf of visitors using the University of Miami Travel Portal.